Student Accounts
Contact Information
Choate Campus: Room 110
Phone: (716) 827- 2427|
Website: Student Accounts
Email: StudentAccounts@Trocaire.edu
Financial Liability
When you register for class (es), you become liable for tuition and fees. The Financial Liability Agreement provides important information about Trocaire College’s policies and contractually binds the student to these terms. Upon registration each term, students are required to affirm understanding of their financial obligation to pay all tuition, fees and other associated costs assessed upon course registration. Failure to sign the agreement will result in a registration hold placed on your student account.
Financial Liability Agreement
I understand that when I register for any class at Trocaire College or receive any service from Trocaire College I accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of my registration and/or receipt of services. I further understand and agree that my registration and acceptance of these terms constitutes a promissory note agreement (i.e., a financial obligation in the form of an educational loan as defined by the U.S. Bankruptcy Code in which Trocaire College is providing me educational services, deferring some or all of my payment obligation for those services, and I promise to pay for all assessed tuition, fees and other associated costs by the published or assigned due date.) I understand and agree that if I withdraw for any reason, including Medical Withdrawals, from some or all of the classes for which I register, I will be responsible for paying all or a portion of tuition and fees. I further understand that my failure to attend class or receive a bill does not absolve me of my financial responsibility as described above.
Financial Hold
I understand and agree that if I fail to pay my student account bill or any monies due and owing Trocaire College by the scheduled due date, Trocaire College will place a financial hold on my student account, preventing me from registering for future classes, requesting transcripts, or receiving my diploma.
Late Payment Charge
I understand and agree that if I fail to pay my student account bill or any monies due and owing Trocaire College by the scheduled due date, Trocaire College will assess late payment and/or finance charge of $200 per semester on the past due portion of my student account. Should my account remain unpaid by the end of the term, a 5% late charge may be assessed on the overall total of my account balance.
How to Pay Your Bill
Tuition and fees are due on last day of the add/drop period for the semester which you are registered.
Online | Payments can be made online via credit card through your Student Portal by clicking on My Ledger. We accept American Express, MasterCard, Visa, and Discover. Credit card payments are posted to the student account the following business day. Please note that we do not charge a convenience fee for payments made via credit card. |
Checks and money orders can be mailed to the below address. To ensure accurate and timely processing, please make checks and money orders payable to Trocaire College and include your Student Identification Number. Attn: The Office of Student Accounts | |
In Person | You may pay by |
By Phone | You may contact us during regular office hours at 716-827-2427 to make a credit card payment over the phone. |
Payment Arrangements
The billing statement you receive prior to the start of the semester will provide the option of paying your entire balance due (Option A), or signing up with Nelnet, a third party billing agency (Option B). If you choose this option, you will be required to complete a payment agreement with Nelnet. Your installments will be automatically deducted from the account you designate at the time of enrollment. Payments for Option B are deducted the 15th of every month beginning in August for the Fall semester and January for the Spring semester. There are enrollment fees due at sign-up to participate in Option B, paid directly to Nelnet.
If you are receiving financial aid that does not fully cover your tuition and fees, you are only required to pay the difference, whether you choose Option A, or Option B.
Nelnet Payment Dates for the Academic Year | |||
Installment Plan | |||
Fall | Spring | Summer | |
First payment | August 13 | January 14 | June 15 |
Second payment | September 15 | February 15 | July 15 |
Third payment | October 15 | March 15 | |
Fourth payment | November 16 | April 15 | |
Fifth payment | December 15 | May 13 | |
$25 enrollment installment fee | |||
Deferment Plan | |||
Fall | Spring | Summer | |
$200 Non-Compliance fee | September | February | July |
5% Late Fee and Final Notice | December | May | August |
up to 30% Fee added and account and account placed in collection | January | June | September |
Withdrawal, Cancellation, and Refund*
Registration for a course(s) constitutes full financial liability. Failure to attend any classes or classes for which students have registered does not absolve them from financial liability after add/drop. Withdrawals/drops must be in writing. If a student withdraws from the College for unavoidable reasons, tuition will be refunded as follows:
The schedule for tuition refunds is based on the date of official withdrawal from the College, that is, the date on which written notification of withdrawal is received in the Registrar’s Office. A student who has been granted permission to withdraw shall be liable for all fees and tuition within the limits of the Tuition Refund Policy outlined above. However, all fees are non-refundable, therefore the student is 100% responsible for all fees when they withdraw.
Student Aid Disbursement PolicyFinancial Aid Disbursements are made after all tuition and fees are paid. The College’s goal is to disburse aid funds to students as quickly as possible. We understand the financial obligation that you incur by electing to go to College. However, the College faces certain restrictions when it comes to the disbursement of student aid.
For the College to be able to credit a student’s account with financial aid and then issue a disbursement to a student, five requirements are necessary:
For the 2021-2022 school year, the earliest processing dates are as follows:
Business Office Holds Students will not receive grades or transcripts of records until all financial obligations have been met. Students are allowed to register for the next semester with any balance remaining on their account. However the balance needs to be below $1,000 three weeks prior to the start of the next semester in order for your schedule to not be dropped. You must see the Student Finance Associate to have the hold released. Business Office Holds are released under the following conditions:
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Collections Agency Agreement
I understand and accept that if I fail to pay my student account bill or any monies due and owing Trocaire College by the scheduled due date, and fail to make acceptable payment arrangements to bring my account current, Trocaire College may refer my delinquent account to a collection agency. I further understand that if Trocaire College refers my student account balance to a third party for collection, a collection fee of up to 30% of my overall balance can be assessed and will be due in full at the time of the referral to the third party. For purposes of this provision, the third party may be a debt collection company or an attorney. If a lawsuit is filed to recover an outstanding balance, I shall also be responsible for any costs associated with the lawsuit such as court costs or other applicable costs. Finally, I understand that my delinquent account may be reported to one or more of the national credit bureaus. test